Preparing validation reports

Use the ValidMind Platform to prepare detailed validation reports in adherence with your organization’s guidelines. Link evidence and artifacts to your reports and assess compliance status at a granular level.

Prerequisites

• You are logged in to ValidMind.
• The record you are validating is registered in the inventory.¹
• Documentation has been submitted to you for validation.²
• Validation guidelines are aligned with your organization’s requirements and added to the correct validation templates.³
• You are a Validator or assigned another role with sufficient permissions to perform the tasks in this guide.⁴

¹ Register records in the inventory

² Working with documentation

³ Manage validation guidelines

⁴ Manage permissions

Key concepts

A validation report is a comprehensive review that evaluates a record’s accuracy, performance, and suitability for its intended purpose. It encompasses the process of risk assessment, identifying areas of potential error or risk within the record’s components, such as data inputs and algorithms. The report follows established validation guidelines to ensure consistency and adherence to internal and regulatory standards.

model risk assessment, risk assessment

The process of identifying and evaluating risks associated with the use and potential errors in a record such as a model.

model risk areas, risk areas

Specific components or aspects of a record such as a model where risk might be present, such as data inputs, algorithms, or implementation.

validation guidelines

Established standards or procedures for conducting thorough and consistent validations, usually aligned with principles within specific tools such as models or AI risk frameworks.

artifacts (previously findings)

Observations or issues identified during validation, including any deviations from expected performance or standards. Artifacts are organized by type — default types include Validation Issue, Policy Exception, and Limitation. Custom artifact types such as Change Management Record can be created to track other categories relevant to your organization.

actions

Recommended steps or measures to address artifacts from validation or risk assessments.

evidence

Material provided by the developer and reviewed by the validator, such as documentation, source code, datasets, monitoring reports or previous validation reports.

ongoing monitoring

A periodic report assessing the tool such as a model’s performance and compliance over time, ensuring it remains valid under changing conditions.

Validation Overview

NoneStatic PDF uploads do not include a Document Overview.

Only PDFs converted to editable documents,⁵ reports generated by the ValidMind Library, or reports created in the ValidMind Platform include a Validation Overview.

⁵ Manage documents

⁶ Assess compliance

The Validation Overview shows a section-by-section outline of your record’s validation report, as well as summary of overall compliance.⁶

1. In the left sidebar, click Inventory.

2. Select a record or find your record by applying a filter or searching for it.⁷

3. In the left sidebar that appears for your record, click Documents and select the Latest or Saved Versions tab.⁸

4. Click on a Validation type file.⁹

⁷ Working with the inventory

⁸ Work with document versions

⁹ Working with documents

Add or edit validation reports

NoneStatic PDF uploads cannot be edited.

Only PDFs converted to editable documents,¹⁰ reports generated by the ValidMind Library, or reports created in the ValidMind Platform can be edited.

¹⁰ Manage documents

¹¹ Work with document versions

Modify the contents of the Latest version of your validation report:¹¹

1. From the Validation Overview, jump to any section of the validation report by clicking on the heading you would like to view.

2. Add Risk Assessment Notes, as well as assess compliance for each section of your validation report:

   • Validation guidelines are displayed under the header of each section of your report to help ensure that you are compliant with your organization’s requirements.¹²
   • Whenever you make a change, a log of the action is recorded under Activity.¹³

3. For any Risk Assessment Notes, save your edits to retain your changes:

   • Clicking on the icon in the editor toolbar.
   • Select Save current revision and enter a name.
   • Click to save the revision.

   You can also suggest changes and leave comments.¹⁴

¹² Manage validation guidelines

¹³ View record activity

¹⁴ Collaborate with others

Compliance assessments and linking evidence and artifacts are both saved automatically after selection.

Prepare validation reports

Draft your validation report by reviewing submitted documentation, linking evidence and artifacts, and assessing compliance:

Wrap up your report, collaborate with other stakeholders, and submit your work for approval:

What’s next

• Working with artifacts