Manage risk tier assessments

Create, review, publish, and version risk tier assessments for individual inventory records.
Published

July 31, 2026

A risk tier assessment is a formal evaluation of a specific inventory record against a published risk tier template. It reads the current inventory field values, applies the template’s scoring rules, and produces a tier determination — either computed from scores or set by an override rule.

This page covers creating an assessment, reviewing factor scores, publishing, managing versions, and handling stale assessments.

Prerequisites

  • Active ​ValidMind login
  • A record registered in the model inventory
  • An active risk tier template published for that record’s type

Access risk tier assessments

Open a record from the Model Inventory and select the Risk Tier Assessments tab. The tab shows:

  • Active Template — the currently published template displayed at the top of the page. Any new assessment or new version is automatically linked to this template version.
  • The list of assessments for this record, with columns: Name, Template, Status, Tier, Last Updated, Last Updated By.

The list defaults to hiding Archived assessments. Remove the Status not in Archived filter to see the full history.

Create an assessment

  1. Click + Add Risk Tier Assessment.
  2. Enter a Name — for example: “Annual Review 2025” or “Post-remediation check”.
  3. Enter an optional Description.
  4. Click Save. The assessment is created in Draft status and automatically linked to the current Active Template version. The template version is locked in at this point — subsequent template updates do not affect this assessment.

If no active template exists for the record’s type, a new assessment cannot be created. Contact your administrator to ensure a template has been published for this record type.

Review factor scores

The assessment detail page is organized into five sections. Together they show how the record’s current inventory field values translate into a risk tier.

Risk Factors

The Risk Factors section lists each factor from the template as a collapsible row, showing the factor name and the number of inventory fields it evaluates.

Expand a factor to see its components. For each component you can see:

  • The inventory field name and its current value.
  • A scoring explanation — This value scores X → matches [rule] — showing which scoring rule matched and what score level it produced.
  • An ℹ icon that opens a popover with the field description and Recent Field Activity (a log of recent updates to that field with View Details links).

If a field value has changed since the assessment was last published, the updated value and score are reflected immediately.

Factor Score Breakdown

The Factor Score Breakdown table summarizes how each factor’s components roll up into a factor score:

Column Description
Risk Factor Factor name
Current Score The factor’s computed score given the current field values
Components Number of components in this factor
Aggregation The factor aggregation method in use (Sum or Max)
Min Score The lowest possible score for this factor
Max Score The highest possible score for this factor

The Current Total Score row at the bottom shows the sum across all factors.

Risk Tier Thresholds

The Risk Tier Thresholds table shows the score band for each risk tier. The row corresponding to the current total score is highlighted, indicating where the record lands on the scorecard.

Override Rules

The Override Rules section displays the template’s override rules as read-only, evaluated in order against this record. Each rule shows its number, target tier, and condition — for example: “Rule 1 → Tier 1: If Estimated Dollar Exposure ≥ 10000000.”

Override rules are part of the template and cannot be modified from within an assessment.

Calculated Tier

The Calculated Tier section shows the final tier determination for this assessment:

  • If an override rule matched, the section indicates which rule applied and the tier it assigned.
  • If no override rule matched, the tier is determined by where the current total score falls in the threshold bands.

Assessment sidebar

The sidebar on the assessment detail page shows:

  • Status — Draft, Active, or Archived.
  • Assessment Version — a dropdown showing the current version (for example: “13 (Latest)”). Use this to navigate to any previous version of the assessment.
  • Risk Tier Template — the template name and version this assessment is linked to, with a badge showing the calculation method (Scorecard or Risk Matrix).
  • Published / Published By — the publication date and the user who published it (shown once the assessment has been published).

Actions available from the sidebar depend on the assessment’s status:

  • Draft — Publish button to publish the assessment.
  • Active — Create New Version to start a new draft, and Archive Assessment to manually archive.

Publish an assessment

When you are satisfied with the factor scores and the calculated tier:

  1. Click Publish in the sidebar.
  2. Confirm the publish. The assessment moves to Active, receives a version number (v1, v2, …), and becomes the record’s current official risk tier. The record’s Assessed Risk Tier field is updated automatically — see Assessed Risk Tier field below.

Only one assessment can be Active per record at a time.

An assessment can only be published against an Active template version. If the template linked to your assessment has since been archived, you must migrate to the current template before publishing (see Migrate a stale assessment).

Assessed Risk Tier field

When an assessment is published, the record’s Assessed Risk Tier inventory field is automatically updated to reflect the calculated tier. This field is system-managed and read-only — it cannot be edited manually.

The field displays the tier using the same badge style used throughout the Risk Tier Engine. A See Assessment link appears directly below it, allowing anyone viewing the record to navigate to the published assessment in one click.

The Assessed Risk Tier field coexists with the legacy Tier field on the record. The legacy Tier field remains manually managed and independent of the assessment outcome.

Create a new version

When a record’s risk profile changes and a re-evaluation is needed:

  1. Open the active assessment and click Create New Version in the sidebar.
  2. A new Draft is created, pre-linked to the latest active template. Previously entered values are carried forward for fields that exist in both the old and new template.
  3. Review the factor scores and confirm the calculated tier.
  4. Publish. The new assessment becomes Active and the previous is Archived.

Archive an assessment

To manually retire the active assessment without publishing a new version:

  1. Open the active assessment and click Archive Assessment in the sidebar.
  2. Confirm. The assessment moves to Archived.

Archiving leaves the record without an active assessment. The Assessed Risk Tier inventory field will no longer reflect a current determination until a new assessment is published.

Understand stale assessments

An assessment becomes stale when the template version it was created against has been superseded by a new active version.

  • Active assessments are never marked stale — a published assessment’s methodology is frozen at the version it was published against.
  • Draft assessments are marked stale when their linked template version is no longer active.
  • A stale draft cannot be published until it is on the current active template version — create a new version to move it there (see Migrate a stale assessment).

Stale assessments are flagged with a warning banner in the assessment detail view.

Migrate a stale assessment

There is no in-place “use latest template” action. To move an assessment onto the current active template, create a new version — the new version is automatically linked to the latest active template.

  1. Open the assessment and click Create New Version in the sidebar (see Create a new version).
  2. The new Draft is automatically linked to the current active template version. Previously entered values are carried forward for fields that exist in both versions; fields removed from the new template are cleared, and new fields appear as not set.
  3. Review the updated factor scores and calculated tier.
  4. Publish as normal.

View version history

The Assessment Version dropdown in the sidebar gives access to all versions of the current assessment. Remove the Archived filter on the Risk Tier Assessments tab to see the full history across all statuses. Archived assessments remain readable at any time for audit and comparison purposes.

Delete a draft assessment

  1. Open the draft assessment and click Delete.
  2. Confirm. The assessment is permanently removed.

Only Draft assessments can be deleted. Active and Archived assessments are permanent audit artifacts and cannot be deleted.

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