Administrator Fundamentals — Module 3 of 4
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“As an administrator who has set up user access to the ValidMind Platform and prepared our model inventory for tracking models, I want to maximize the potential of ValidMind as a centralized hub for risk management oversight by configuring workflows and attestations in accordance with our organization’s requirements.”
This third module is part of a four-part series:
Administrator Fundamentals
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To continue, you need to have been onboarded onto ValidMind Academy with the Customer Admin role and completed the first two modules of this course:
Be sure to return to this page afterwards.
Welcome back to the ValidMind Platform
The ValidMind Platform is more than just a model inventory where your model development and model validation teams collaborate seamlessly and more efficiently — it’s also an indispensable tool for model risk management oversight:
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Let’s continue our journey by learning how to set up workflows for your use case on the next pages.
Model workflow elements
(Scroll down for the full instructions.)
Learn how to manage model stages on the next page.
Configure workflows to match your organizational needs for overseeing model development, validation, implementation, ongoing monitoring, auditing, or other risk management activities.
A workflow is comprised of an interplay of these elements:
Transitions a model into another stage.
Transitions the workflow into another workflow state.
Creates a button that performs an action on behalf of the user.
When your workflow reaches the approval step, roles or users in the selected approval group will receive a preconfigured message.
Allows diverging paths based on conditional requirements.
Creates a time condition for displaying next available action.
Triggers another workflow indicated by select workflow to run, allowing you to chain workflows.
Designates the end of your workflow.
Configure conditional requirements for the following step types:
Model Stage Change optional
User Action v2 optional
Approval
Condition Branch
Wait
Workflow states are statuses unique to a specific workflow, discrete from model stages.
Add workflow states by either while configuring a Workflow State Change step, or via the Settings page.
Manage model stages
(Scroll down for the full instructions.)
Try it live on the next page.
Model stages are manipulated via workflow transitions and are used to track the progress of models through your organization’s model lifecycles.
In the left sidebar, click Settings.
Under Models, select Model Stages:
On the Add New Model Stage modal that appears:
When you are done, click Save to apply your changes.
Configure model workflows
(Scroll down for the full instructions.)
Try it live on the next pages.
For more assistance configuring workflows, refer to our Workflow configuration examples.
Workflows can be as simple or as complex as required, with multiple and discrete workflows supported for unique triggers and scenarios.
To set up a new custom workflow, you’ll need to complete these three steps in sequence:
To add a new blank workflow:
In the left sidebar, click Settings.
Under Workspace, select Workflows.
Click Add Workflow.
On the Add New Workflow modal, enter in a title and a description the workflow.
Under workflow start, select when the workflow should be initiated:
Under workflow expected duration, define the SLA for the workflow based on the start date in days, weeks, months, or years.
Click Add Workflow to save your blank workflow, and then configure your workflow steps.
To add or edit workflow steps:
In the left sidebar, click Settings.
Under Workspace, select Workflows.
Click on the workflow you’d like to modify, then:
After you’re finished with step configuration, click Update Step to apply your changes.
After you’ve configured a step, you can then link your workflow together.
To initiate the beginning of your workflow:
Locate the Start of your workflow.
Drag from the at the bottom of Start to the top on the first step of your workflow.
Continue with linking the rest your steps together.
To link subsequent steps together:
When all your workflow steps have been linked together:
Designate the end of your workflow by dragging an End step onto the canvas.
Link relevant previous steps to the End step by clicking on the bottom of those steps, and dragging to the top of the End step.
When you are finished configuring your workflow, click Save Workflow to apply your changes.
Add a model workflow
Configure & link workflow steps
Run model workflows
(Scroll down for the full instructions.)
Try it live on the next page.
Now, let’s initiate our sample workflow manually:
In the left sidebar, click Inventory.
Select a model or find your model by applying a filter or searching for it.
On the landing page of your model, locate the active workflows section.
Click See All Workflows.
Select Run Workflow for the workflow you’d like to initiate, then select your desired workflow start option:
Click Run Workflow Now to confirm.
Initiate a model workflow
Reset & abort model workflows
(Scroll down for the full instructions.)
Try it live on the next page.
As an administrator, you may need to reset or abort model workflows as required:
To reset a model’s workflow to the beginning:
In the left sidebar, click Inventory.
Select a model or find your model by applying a filter or searching for it.
On the landing page of your model, locate the active workflows section.
Click on the name of the workflow you’d like to reset to open that specific workflow’s details.
On the workflow’s detail modal, click on the in the top-right hand corner and select Abort Workflow.
On the confirmation page, toggle restart workflow after aborting on, then click Yes, Abort Workflow to restart your workflow.
To cancel a run of a workflow on a model:
In the left sidebar, click Inventory.
Select a model or find your model by applying a filter or searching for it.
On the landing page of your model, locate the active workflows section.
Click on the name of the workflow you’d like to abort to open that specific workflow’s details.
On the workflow’s detail modal, click on the in the top-right hand corner and select Abort Workflow.
On the confirmation page, make sure restart workflow after aborting is untoggled, then click Yes, Abort Workflow to abort your workflow.
Reset a model workflow
Attestation enables model owners and validators to formally certify, review, and sign off on model attributes at specific points in time, supporting compliance and governance processes.
Attestation periods are typically scheduled quarterly or annually and should be configured to align with regulatory or internal review cycles.
By default, attestations include the model name. Add additional model inventory fields as needed.
Attestation questionnaires should confirm that key controls, governance processes, and documentation requirements have been followed.
Learn how to set up attestations on the next page.
Set up attestations
(Scroll down for the full instructions.)
Try it live on the next page.
In the left sidebar, click Settings.
Under Workspace, select Attestations.
Click Add Attestation.
Enter a name and description for the attestation.
Click Add Attestation.
Configure the attestation.
Click Add Attestation Period.
Enter a name for the attestation period, such as Quarterly attestation
.
Set the start date for the attestation period.
Set the end date when the attestation period ends.
Click Add Period.
Under Relevant Attestation Fields, drag model inventory fields between columns:
Optional: Reorder the fields to change how they display in the attestation.
Under Questionnaire Template, click the template area to edit. You can add rich text fields such as:
After you complete your edits, click Save.
Configure an attestation
Click on the name of the attestation you added previously to configure it:
ValidMind for model risk management
In this third module, you learned how to:
Continue your platform administration journey with:
Organizational Oversight & Reporting
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