Configuring
AI Workflows

AI Governance — Module 3 of 4

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Learning objectives

“As an administrator, I want to configure workflows that support AI governance — including intake, approvals, human oversight, and escalation paths.”


This third module is part of a four-part series:

AI Governance

Module 3 — Contents

  1. Intake workflows
  2. Approval workflows
  3. Human oversight controls
  4. Escalations

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Intake workflows

What is an intake workflow?

Intake workflows control how new AI systems enter your governance program.

They ensure:

  • All AI systems are registered
  • Required information is captured
  • Initial classification is performed
  • Ownership is assigned

Configuring intake

In ​ValidMind:

  1. Define required fields for registration
  2. Set up validation rules
  3. Configure automatic notifications
  4. Route new registrations for review

Hands-on: Review workflow configuration

  1. Navigate to Settings > Workflows
  2. Explore the available workflow templates
  3. Identify which workflows would support intake for AI systems

Approval workflows

Purpose of approval workflows

Approval workflows ensure AI systems receive appropriate review before deployment.

They implement:

  • Risk-based approval gates
  • Multiple approver requirements
  • Segregation of duties
  • Documented decision-making

Designing approval flows

Consider these design principles:

Risk level Approval requirements
High-risk Multiple approvers, governance committee
Medium-risk Manager + compliance review
Low-risk Single approver

Configuring approvals

​ValidMind supports:

  • Workflow states and transitions
  • Role-based approval authorities
  • Sequential and parallel approvals
  • Approval deadline tracking

Human oversight controls

Regulatory context

The EU AI Act (Article 14) requires human oversight for high-risk AI systems.

Human oversight includes:

  • Ability to understand AI outputs
  • Capability to intervene
  • Authority to override decisions
  • Mechanisms for feedback

Implementing oversight

Use ​ValidMind to document and enforce oversight:

  • Record oversight requirements in documentation
  • Configure review workflows for AI outputs
  • Track intervention decisions
  • Maintain evidence of human involvement

Review workflows

Set up periodic review workflows:

  1. Define review frequency by risk tier
  2. Configure reviewer assignments
  3. Track review completion
  4. Escalate overdue reviews

Escalations

Escalation paths

Configure escalations for:

  • Overdue approvals
  • High-risk findings
  • Policy violations
  • Compliance incidents

Escalation ensures issues reach appropriate decision-makers.

Next steps

Continue to Module 4 to learn about compliance and oversight.

Module 4: Compliance and oversight